Report Vaccination Information

Report vaccination information to Public Health using Immunization Connect

The fastest and most convenient way to report vaccines (except for COVID-19 vaccinations and flu shots) or request records is to use Immunization Connect (ICON).

Access your vaccination record or report vaccines using Immunization Connect (ICON).

• All information collected by this secure system is confidential
• You can use your Ontario health card to access Immunization Connect (ICON)
• If you're having trouble trying to report vaccinations received using Immunization Connect, contact the Vaccine Team

Reporting an up-to-date immunization record or valid exemption is required by law in Ontario for children attending licensed child care or school. Public Health does not routinely maintain adult vaccine records.

More information

• Additional benefits of using Immunization Connect (ICON)
  • If you lose your child's personal immunization record (yellow card), you can view or print their record online
  • You can keep your child's doctor up-to-date with vaccines received from Public Health using a printout from Immunization Connect
• Reporting vaccines for children 0 to 17 years
  • Every time your child receives a vaccine, it must be reported to Public Health
  • Parents / legal guardians and students 16 years of age and older are responsible for reporting vaccines directly to Public Health
  • While anyone can report a vaccine, it's important to note that doctors, child care facilities and schools don't do this for you
  • Vaccines received at a school clinic run by Niagara Region Public Health don't need to be reported. Report vaccines received from Public Health to your health care provider.
• Other ways to report your child's vaccine(s)

  Provide a copy of your child's personal immunization record (yellow card) to Public Health through:
  

  Phone
  Call 905-688-8248 or 1-888-505-6074 ext. 7438
  

  Mail
  Write "Attention VPD" on the envelope
  P.O. Box 1052, Station Main
  Thorold, ON L2V 0A2
  

  Drop off
  Write "Attention VPD" on sealed envelope
  Drop off at a Public Health office from 8:30 a.m. - 4:30 p.m.
  

  • Thorold / St. Catharines Public Health offices
  • Niagara Falls Public Health offices
  • Welland Public Health offices

  Fax
  905-688-8225
  

  Email
  Email the Vaccine Team

  By communicating with us, you're agreeing to keep the exchange of personal health information to a minimum. Communication through email is not secure or protected. There is a possibility that information you include in the email can be intercepted in transmission or misdirected. Niagara Region Public Health cannot guarantee security with emails and will not send emails that include your personal health information. See Public Health's privacy statement.

Handling personal immunization records

Immunization Connect (ICON) is the quickest way to submit and retrieve vaccination records for children attending child care or school.

• Keep your immunization record safe

  Keep your immunization record in a safe place with other valuable documents, such as birth certificates, health cards and passports.

• Bring your immunization record(s) to each vaccine visit

  It's important to keep you and your children’s personal immunization record up to date.

  Bring your yellow card or immunization record print out from Immunization Connect (ICON) to each vaccine visit. This will help you and your health care provider keep an up-to-date record of which vaccines have been received.

• If you don't have a personal immunization record

  Get tips for locating immunization records.

• Examples of when immunization records may be required

  By law in Ontario, Public Health must have an up-to-date immunization record or valid exemption on file for each child attending a licensed child care centre, licensed home child care agency (Child Care and Early Years Act, 2014) or school (Immunization of School Pupils Act).

  Adults may need to provide their immunization record for post-secondary education or work.

  If you're travelling, check your destination to see what vaccinations are recommended or required.

COVID-19 vaccination

For individuals wishing to update their COVID-19 immunization record with vaccines received out of province in the last six months.

• Types of reporting for Niagara residents

  Report an out of province COVID-19 vaccination

  Out-of-province doses will only be recorded when:

  • A child is younger than five years old and has received one or more doses outside of Ontario, to ensure they have completed the appropriate number of doses for optimal protection
  • You are aged five years and older and have received one or more doses outside of Ontario within the last six months, to ensure future doses (if needed) can be given at the appropriate interval

  You must meet one of these two criteria to report an out of province vaccination. If you meet the criteria, call the Vaccine Team at 905-688-8248 ext. 7438.

  Report changes to your Ontario health card information
  For Niagara residents who have recently updated their health card information with Service Ontario.

  Request your Ontario COVID-19 vaccine certificate be updated to reflect your chosen name
  For Niagara residents who have not updated their health card with their chosen name.

• Keep your original immunization document

  It is very important that you keep your original COVID-19 immunization record stored in a safe location with other valuable documents, such as birth certificates, health cards and passports.