Special Event Set Up Guidance for Personal Service Settings

Before your temporary event, review the following information. These are the minimum standards required for personal service settings in Niagara to reduce the risk of infection.

Event coordinator requirements

As an event coordinator, you must complete the following:

  • Online event registration form at least one month before your event starts or six weeks before your farmers' market begins
  • Submit your vendor list to Public Health at the time of registration to avoid processing delays
  • If serving or selling alcohol, obtain a special occasion permit from the Alcohol and Gaming Commission of Ontario
  • A public health inspector will contact you about your completed registration form to review food safety and infection prevention and control practices. They will also advise you about food vendors that have not completed application forms.

Vendor requirements

As a vendor at a special event or farmers' market, you must complete the following:

This applies to vendors offering any of the following services:

  • Hairstyling or barbering
  • Tattooing
  • Facials
  • Makeup
  • Piercing
  • Manicures or pedicures
  • Body contouring
  • Hair removal
  • Eyelash and eyebrow treatments

Vendors selling beauty products, doing face painting, applying henna or temporary tattoos or giving massages do not need to complete the form.

  • Hand hygiene

    Depending on the services provided, a hand washing station may be required. A hand washing station must include:

    • A supply of potable water
    • Liquid soap in a dispenser
    • Single use paper towels
    • A container to catch wastewater
    • A wastewater disposal site to be provided (grey water)
    • Alcohol-based hand rub

    Alcohol-based hand rub

    Regardless of the service provided, alcohol-based hand rub must be available within reach of each station. Where a hand washing station is required, alcohol-based hand rub must also be on-site and accessible.

    The hand rub must contain 70 to 90 per cent alcohol, within its expiry and have an NPN number listed.

  • General requirements
    • A garbage receptacle
    • Surfaces, including flooring, must be tight fitting, non-absorbent and readily cleanable
    • Adequate lighting for both indoors or outdoors
    • Clean covered containers used to store clean implements / equipment and are labelled CLEAN
    • Clean covered containers used to store used implements / equipment and are labelled DIRTY
    • Appropriate disinfectant (service specific)
  • Service specific requirements
    • A sharps container
    • If using pre-packaged, pre-sterilized implements, the colour indicator must be visible on the packaging and originate from an approved supplier
    • Surgical gloves must be provided for invasive procedures
    • Covers are needed for cords and handheld devices such as tattoo machines and micropigmentation devices
  • Record keeping
  • Reprocessing

    If cleaning and disinfecting is to be done on-site at the event, a separate reprocessing area, that is not the hand washing station, must be set-up. The reprocessing area must include:

    • A supply of potable water
    • Being away from the service area by at least one metre
    • A detergent used for cleaning equipment
    • Sufficient counter space to clean and dry equipment
    • A sink large enough to clean the largest piece of equipment
    • A container to catch waste water
    • Wastewater must be disposed of in a sanitary manner in an approved location

    Public washroom sinks are not an acceptable alternative for cleaning dirty instruments.

  • Cleaning, disinfection and sterilization of instruments
    Classification Item Procedure
    Critical Any item used for an invasive procedure (intended to penetrate the skin) Thorough cleaning followed by sterilization is required. Needles must be single use, pre-packaged and pre-sterilized.
    Semi-critical Items that may accidentally penetrate skin body surfaces and / or come into contact with blood or body fluid Thorough cleaning followed by high or intermediate level disinfection is required. Some examples include tweezers, ear piercing gun (with disposable cartridge) and manicuring instruments.
    Non-critical Items that come in contact but do not penetrate intact skin or those that do not ordinarily touch the skin. These items do not contact blood or body fluids. Thorough cleaning followed by low level disinfection is required. Examples include chairs and work tables.
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