Application Guidelines for Event Coordinators
All special events with food service to the public must be pre-approved by Niagara Region Public Health. This includes:
- Community fairs
- Street festivals
- Charity barbecues
- Food expos
Notifying Public Health is required by law, helps minimize the the possibility of foodborne illness and is an important step towards a safe and enjoyable experience for everyone.
All event application forms must be received within the required time frames to allow for a public health inspector to review the forms, provide direction and answer questions from the coordinators or vendors.
It is the responsibility of the coordinator to:
- Complete the application form and submit online with a site plan at least one month prior to the event to allow for a public health inspector to review the forms
- Email firstname.lastname@example.org no later than two weeks prior to the event with a full food vendor's list including the following for each vendor:
You may submit this information in an excel chart format or word document if you wish
- Vendor's business name
- Contact person
- Phone number
- Email Address
- Type of food offered
- Notify the local municipal clerk's office of the event and to ensure compliance with all applicable departments or agencies (Fire, Police, By-law and Alcohol)
A public health inspector may be onsite during the event to conduct an inspection of the event set-up and food vendors' booths.