Application Guidelines for Event Coordinators

All special events with food service to the public must be pre-approved by Niagara Region Public Health. This includes:

  • Community fairs
  • Exhibitions
  • Street festivals
  • Charity barbecues
  • Walk-a-thons
  • Cook-offs
  • Food expos

Notifying Public Health is required by law, helps minimize the the possibility of foodborne illness and is an important step towards a safe and enjoyable experience for everyone.

All event application forms must be received within the required time frames to allow for a public health inspector to review the forms, provide direction and answer questions from the coordinators or vendors.

Coordinator Responsibilities

It is the responsibility of the coordinator to:

  1. Complete the application form and submit online with a site plan at least one month prior to the event to allow for a public health inspector to review the forms
  2. Email no later than two weeks prior to the event with a full food vendor's list including the following for each vendor:
    • Vendor's business name
    • Contact person
    • Phone number
    • Email Address
    • Type of food offered
    You may submit this information in an excel chart format or word document if you wish
  3. Notify the local municipal clerk's office of the event and to ensure compliance with all applicable departments or agencies (Fire, Police, By-law and Alcohol)

A public health inspector may be onsite during the event to conduct an inspection of the event set-up and food vendors' booths.

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