Job Posting #22529
Transportation Capital Planning Specialist
Approximate Duration: 2 years
About Niagara Region
Serving a diverse urban and rural population of more than 430,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada's most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada's most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario's most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.
Salary Pending Review
Reporting to the Director, Transportation Services, the Transportation Capital Planning Specialist supports the Transportation Services Division’s Capital Planning, Life Cycle/Risk Analysis, and related analytical and reporting processes to sustain the Division’s physical infrastructure assets.
Performs pre-project planning and preparation of requests for proposal (RFPs) for infrastructure project design work.
- Post-secondary degree or diploma in Engineering or a related field of study.
- An equivalent combination of education, experience and qualifications may be considered.
- Post-graduate certificate as an Certified Asset Management Professional or equivalent preferred
- Additional training in any of the following areas: Engineering and Accounting/ Finance preferred.
Minimum of 5 years of knowledge and experience supporting capital planning in an industry related environment, including the following areas Strategic capital development – planning, analysis, forecasting and developing programs/processes that support strategic capital renewals. Risk management – identification, assessment and mitigation Asset management – principles, lifecycle/sustainability and performance improvements Demand management growth – Transportation Master Plan and other types of growth related initiatives Project management lifecycle for development or refurbishment of large scale, complex, infrastructure assets. Experience in transportation and municipal infrastructure projects preferred. Knowledge and experience in change management preferred. Certified Engineering Technologist (CET) or equivalent (e.g. C. Tech) in good standing with the Ontario Association of Certified Engineering Technicians and Technologists. Eligible for licensing as a Professional Engineer (P.Eng) preferred.
1. Capital Planning
Work closely with staff across the Division and Public Works in developing strategic capital project plans for short (Year 1 to 3) and long-term (Year 4 to 10) planning horizons using Infrastructure Analysis, Research, Performance, Condition Monitoring, Level of service and Life Cycle information.
- Lead or co-lead information gathering workshops and meetings for capital project planning with Subject Matter Experts (SMEs).
- Responsible for the verification of capital project needs with SMEs.
- Accountable for the creation, enhancement and influencing of all Project Initiation Requests, Project Charters and related supporting project information for multi-million dollar Transportation capital projects.
- Responsible for assembling accurate and defendable information to support capital planning budgets (Year One and 10 Year Capital Forecast).
- Ensure all necessary information has been captured and is available to support capital budget reporting and address queries.
- Guide and support Divisional Senior Leadership Team in all phases of the Capital Budget process.
- Co-lead the creation of new innovative processes, tools and reports to leverage asset condition and performance data.
- Work with Divisional staff to support Corporate Capital Planning requirements.
- Responsible for the development, gathering and analysis of condition and performance information to support fact-based infrastructure needs reporting.
- Lead the transfer of project knowledge to responsible Divisional Managers.
- Lead and create Consultant assignments to gather condition assessments and system performance.
- Responsible for creation and ongoing maintenance (ensuring currency) of Project Portfolios, which include Project Initiation Requests, Project Charters, Area Municipal Right-of-Way outcomes, Condition Assessments, Performance Assessments and other related project supporting information/data.
- Develop required capital budget business cases (subject to Public Works Senior Management approval), for consideration by Council, as part of the annual capital budgeting process.
- Responsible for maintaining a thorough understanding of ongoing operational and capital business needs.
- Responsible for prioritizing of the Division’s infrastructure replacement needs, within the available financial resources.
2. Infrastructure Asset Management
Use, support, analyze, assess and develop (where needed) approaches to ensure compliance with or continuously improve infrastructure & planning within the Division.
- Responsible for the development of analytical techniques/methods to support, enhance and manage capital information for planning purposes.
- Develop strategies to preserve and extend the service life of transportation infrastructure assets.
- Ensure that capital planning information needs are fully supported by divisional infrastructure asset management processes.
- Responsible for incorporating the required Betterment in the Capital Program.
- Co-develop (yearly and annually) 10 Year Capital Forecasts, using conceptual costing and timing information.
- Recommend the best solution regarding asset rehabilitation versus replacement.
- Recommend capital projects based on a sound understanding of the Transportation Master Plan, Master Servicing Plans, Secondary Plans, Municipal Comprehensive Reviews, Pollution Prevention Control Plans, Development Charges Background study and other related information to Divisional Leaders.
- Confer with Divisional SMEs from each section to determine project timing.
- Liaise with SMEs to ascertain problems, associated risks and possible solutions, to transportation challenges requiring either maintenance of capital funding.
- Provide asset information for use by the Integrated Services unit.
- Support the development and delivery of staff training on Capital Planning.
- Support the development and implementation of customer service philosophy that meets the needs of end users (Divisional, Corporate, Area Municipality, Third Party, and Public).
- Initiate, coordinate and/or participate in continuous improvement activities such as upgrading existing technologies, processes or methodologies and development of new technologies/ processes or methodologies.
- Provide statistical analysis and reporting to support management reports related to service levels, asset lifecycle, condition and performances of infrastructure assets within the Division.
3. Information Creation, Maintenance & Reporting
Prepare and communicate quantitative/qualitative information and key messages related to capital project needs, in a clear and compelling way to diverse audiences (e.g. Council, executives, management and technical teams).
- Responsible for information research, review, clarification and compilation, to support consulting assignments (e.g. Terms of Reference), which enable the Region to retain Subject Matter Experts (in a variety of specialized areas) with required knowledge and experience to carry out capital projects.
- Responsible for the development of project scoping documents, which align with asset and user needs (Operations & Maintenance staff). Using an iterative process, refine the project scope until cost, time and performance elements are in balance, allowing the project to proceed with risks identified and minimized.
- Responsible for preparing Terms of Reference, Condition Assessments, Performance Assessments and other related infrastructure Consulting assignments, which are needed for capital planning purposes (e.g. rehabilitation, upgrades, de-commissioning and new capital or operational /maintenance projects).
- Responsible for creation, manipulation and storing of reporting queries that support capital planning/projects. This may include working with SMEs responsible for a number of digital data repositories (e.g. CMMS, GIS and Flow Monitoring).
- Contribute to Asset Management Plans (Public Works and Corporate), Transportation Master Plan, Master Servicing Plans, Right-of-Way Management and Development opportunities.
- Provide answers to ad-hoc project scenario questions from internal and/or external customers.
- Responsible for preparing and submitting infrastructure Federal and Provincial funding applications, related to the Transportation Services.
4. Financial Management
Develop and maintain financial modeling which support management decision making, and contribute to successful capital projects.
- Work with and support the Engineering Team in determining realistic capital project costs from environmental assessment (EA) to construction stage.
- Responsible for modifying various financial scenarios for Capital Planning purposes (10 Year Capital Planning Forecast).
- Develop and author supporting documentation (e.g. Capital budget business cases) and update the Enterprise Resource Management System (ERMS) Department Capital Budget process for Transportation Services Division.
- Support Federal and Provincial funding opportunities identification, application preparation and reporting.
- Respond to project financial information requests.
- Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.
- Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values of service, honesty, choice, partnership and respect.
Uncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow's challenges TODAY!
Let us know why you would be an excellent team member by submitting your online application.
We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.
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