Office of the Regional Clerk
The Regional Clerk is a Statutory Officer of the Regional Corporation. The Office of the Regional Clerk serves Regional Council by providing administrative, legislative and clerical support to Regional Council, the Office of the Regional Chair, the Office of the Chief Administrative Officer, and the corporate organization.
The Office of the Regional Clerk serves the corporation by overseeing Information Management Services, which is responsible for the classification and maintenance of traditional and electronic corporate records; administration of an inactive records centre; training and outreach; and processing of Freedom of Information requests.
The Office of the Regional Clerk serves the public by providing a Commissioner for Taking Affidavits for the declaration of oaths, by responding to information requests concerning Regional Council and Committee agendas, reports, and minutes, and by processing Freedom of Information requests.
The Office of the Regional Clerk finalizes and retains by-laws passed by Niagara Region for safekeeping.
Search our Index of By-laws for Niagara Region.
The Regional Clerk is the custodian of all corporate records and documents.
The Office of the Regional Clerk coordinates requests made under the Municipal Freedom of Information and Protection of Personal Privacy Act and the Personal Health Information Protection Act. If you have a legal right of access to records, which the Region creates and maintains, you may request them from the Regional Clerk's Office.
If you need a copy of a by-law, a report, or a set of minutes, please contact the Regional Clerk. If you want to make a formal information request, contact the Freedom of Information Coordinator.
The Office of the Regional Clerk compiles agendas and reports, and records the minutes for meetings of Regional Council, all Standing Committees and Advisory Committees, that report to Regional Council.
Find out how to speak at a Standing Committee meeting.
Meeting rooms in Regional Headquarters may be used (subject to availability) by community non-profit groups. There is no fee for use of our meeting rooms, but certain conditions apply. Please contact a Customer Service Representative at 905-980-6000.
Swearing of Affidavits
The Regional Clerk and the Deputy Regional Clerk are, by virtue of their office, Commissioners for Taking Affidavits (also referred to as Commissioners of Oaths).
Commissioners are not able to sign documents that indicate they must be signed by a Notary Public.
Call 905-980-6000, ext. 3221 to make an appointment.