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Niagara Regional Police Service - Quarter 4 Financial Update (2016)

  Year to Date (in thousands of dollars)
Budget Actual Budget vs Actual Variance
Favourable/(Unfavourable)
Expenses
Compensation   $133,004 $138,904 $(5,900) (4.2%)
Administrative   3,874 3,458 417 12.1%
Operational & Supply   2,342 1,942 400 20.6%
Occupancy & Infrastructure   533 368 165 44.8%
Equipment, Vehicles, Technology   5,452 5,002 451 9.0%
Financial Expenditures   4 - 4 0.0%
Total Expenses   145,209 149,673 (4,464) (3.0%)
Revenues
Federal & Provincial Grants   (8,024) (8,013) (12) 0.1%
By-Law Charges & Sales   (6,775) (8,144) 1,369 (16.8%)
Other Revenue   (1,642) (1,765) 123 (7.0%)
Total Revenues   (16,442) (17,922) 1,480 (8.3%)
Intercompany Charges
Intercompany Charges   (1,173) (1,195) 22 (1.9%)
Total Intercompany Charges   (1,173) (1,195) 22 (1.9%)
Net Expenditure (Revenue) Before Transfers & Indirect Allocations   127,594 130,556 (2,961) (2.3%)
Transfers
Transfers from Funds   (400) (400) - 0.0%
Transfers to Funds   7,176 7,176 - 0.0%
Total Transfers   6,776 6,776 - 0.0%
Indirect Allocations & Debt
Indirect Allocations   5,374 5,184 190 3.7%
Capital Financing Allocation   4,270 4,280 (10) (0.2%)
Total Indirect Allocations & Debt   9,644 9,464 180 1.9%
Net Expenditure (Revenue) After Transfers & Indirect Allocation   $144,014 $146,795 $(2,781) (1.9%)

Variance Analysis

In 2016, the Niagara Regional Police Service managed multiple organizational changes. These changes, in combination with the transition to new financial systems and processes created significant financial management challenges for the Service.

For the year ended December 31, 2016, the Service has a Net Expenditure before Indirect Allocations deficit of $2,961. This deficit does not include a number of recommended transfers from reserve balances approved by the NRPS Finance Committee at their March 9, 2017 meeting. These recommendations will be brought forward for approval by the Board at the March 23, 2017 meeting followed by a motion for approval by Regional Council.

At this time, the variance explanation for the December 31, 2016 year end to the budget, approved by the Police Service Board and Regional Council, that follows represents the NRPS position without the inclusion of the recommended transfers from reserves approved by the Finance Committee.

Compensation

The unfavourable variance of $5,900 is mainly a result of an increased demand for Special Duty services ($1,142), the cost of back filing operationally essential civilian positions and required overtime in the preparation for the transition to the new headquarters ($881) and increased benefit premiums including WSIB premiums, ($1,788). This is offset by lower than budgeted uniform salaries due to delays in recruitment for vacant positions and timing of promotions ($359). The salary deficit resulting from Special Duty is offset by an increase to Special Duty revenue. In addition, the compensation deficit includes an estimated provision for commitments from anticipated future events.

Administrative

The favourable variance of $417 is primarily a result of the Service implemented spending freeze on all discretionary spending. As a result, savings were realized from limiting staff development for mandatory training sessions.

Operational and Supply

The favourable variance of $400 is primarily a result of reduced spending in arsenal and ammunition supplies and costs associated with special investigations.

Occupancy and Infrastructure

The favourable variance of $165 is primarily a result of savings in leasing and building maintenance costs due to the transition to the new headquarters.

Equipment, Vehicles, Technology

The favourable variance of $451 are primarily a result of lower than budgeted fuel prices.

Total Revenues

The favourable variance $1,480 is primarily due to the increase in the demand for Special Duty services and an increase to other revenue for recoverable services. /p>

Community Impacts & Achievements

Full details are available in the Service Report to the Police Service Board (PSB) received February 23, 2017.

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