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Q3 Financial Update (2016) Corporate Services - Statement of Operations
(in thousands of dollars)

  Year to Date Annual
Budget Actual Variance Budget Forecast Variance
Expenses
Compensation $12,122 $11,942 $180 1.5% $15,639 $15,935 $(296) (1.9%)
Administrative 3,805 3,088 717 18.8% 5,080 5,270 (190) (3.7%)
Operational & Supply 46 38 8 17.1% 61 56 5 8.3%
Occupancy & Infrastructure 4,457 4,025 432 9.7% 5,934 5,682 253 4.3%
Equipment, Vehicles, Technology 1,544 1,893 (348) (22.5%) 2,059 2,184 (125) (6.1%)
Financial Expenditures 131 105 26 20.0% 174 155 19 10.9%
Total Expenses 22,106 21,091 1,015 4.6% 28,948 29,283 (334) (1.2%)
Revenues
Federal & Provincial Grants (45) (47) 2 (4.6%) (60) (62) 2 (3.4%)
By-Law Charges & Sales (192) (149) (43) 22.3% (255) (210) (46) 17.9%
Other Revenue (341) (311) (30) 8.7% (454) (397) (57) 12.6%
Total Revenues (577) (507) (70) 12.1% (770) (669) (101) 13.1%
Intercompany Charges
Intercompany Charges (199) (171) (29) 14.3% (266) (365) 99 (37.2%)
Total Intercompany Charges (199) (171) (29) 14.3% (266) (365) 99 (37.2%)
Net Expenditure (Revenue) Before Transfers & Indirect Allocations 21,329 20,413 916 4.3% 27,913 28,249 (336) (1.2%)
Transfers
Transfers from Funds (481) (481) (1) 0.1% (642) (237) (405) 63.1%
Expense Allocations to Capital (2) - (2) 0.0% (2) (1) (2) 75.0%
Total Transfers (483) (481) (2) 0.5% (644) (237) (407) 63.2%
Indirect Allocations & Debt
Indirect Allocation (20,842) (19,933) (910) 4.6% (27,264) (28,012) 748 (2.7%)
Total Indirect Allocations & Debt (20,842) (19,933) (910) 4.4% (27,264) (28,012) 748 (2.7%)
Net Expenditure (Revenue) After Transfers & Indirect Allocation $4 $- $4 100.0% $5 $- $5 100.0%

Variance Analysis (in thousands of dollars)

Compensation

The favourable year-to-date variance of $180 is a result of vacancies. The unfavourable forecasted variance of $296 is primarily due to sustainment costs related to the Enhanced Financial Management System which will be offset by savings throughout the Region.

Administrative

The favourable year-to-date variance of $717 is primarily due to the timing of consulting and training/conference registration expenses, as well as lower than budgeted claims costs. The forecasted unfavourable variance of $190 is driven mainly by forecasted claims payouts offset by contract positions not being required that had been budgeted.

Occupancy & Infrastructure

The favourable year-to-date and forecasted variances of $432 and $253 are a result of utilities and maintenance costs being less than budgeted due to the delay in occupancy at the new Niagara Regional Police (NRPS) headquarter facility, offset by an unfavourable variance for unanticipated emergency repairs to an SAEO building which are eligible for 50% Provincial funding.

Equipment, Vehicles, Technology

The unfavourable year-to-date and forecasted variances of $348 and $125 are primarily due to higher than anticipated costs of computer software license renewals. This variance was mitigated by lower IT Solutions expenditures in Administrative.

Financial Expenditures

The favourable year-to-date and forecasted variances of $26 and $19 are a result of favourable exchange rates compared to budget and lower than anticipated principal payments on printer/photocopiers.

By-Law Charges & Sales

The unfavourable year-to-date and forecasted variances of $43 and $46 are a result of lower than anticipated rental revenue related to other occupants in regional facilities and less legal work for external clients who now have their own in-house lawyers.

Other Revenue

The unfavourable year-to-date and forecasted variances of $30 and $57 are a result of not filling a funded position, offset by anticipated MicroFIT project revenues being greater than budgeted. The unfavourable variance for the funded position is offset by a favourable variance in compensation.

Transfer from Funds

The unfavourable forecasted variance of $405 relates to unspent reserve funding for the Police long-term accommodation one-time costs to be transferred back to reserves.

Community Impacts & Achievements

Legal Services

  • Since the last litigation report to Council, three Niagara Region lawsuits were dismissed without trial and payout, two lawsuits settled without payout and two further matters proceeded through a trial with dismissals against Niagara Region. Four lawsuits were settled with nominal to moderate payments. One NRPS lawsuit dismissed without payout and four settlements of NRPS claims involving relatively modest payouts.

Construction, Energy and Facilities Management

  • NRPS headquarters and 2 District building is now occupied and functional after a successful move.
  • HVAC Upgrade in Regional Headquarters Campbell East is complete.
  • Work on the Provincial Offenses Court in Welland is progressing on time and on budget.

Financial Management and Planning

  • Completed 23 audited financial statements and schedules with clean audit opinions.
  • The Development Charge background study project is in progress with review of bylaws and stakeholder engagements. The study is to maximize revenue generating opportunities and minimize impact of growth cost on Regional taxpayers.
  • The Asset Management Plan project kicked off in September with nine gap analysis workshops. The project is on time and on budget with the final Asset Management Plan to be presented to Council in the first quarter of 2017.
  • The Project Management RFP was awarded and staff have been assigned to work with the consultants to complete the project by the second quarter of 2017.
  • The 2017 budget was prepared Region-wide using the EFMS budget tool.

IT Solutions

  • Enhanced tools to support remote access to the mobile workforce. All corporate data and applications can now be easily and securely accessed from any location with an internet connection.
  • Web enhancements and predictive modelling automation providing more timely access to information for citizens.
  • Launch of NiagaraOpenData.ca, an innovative and collaborate approach to bring together open data from a growing community of public sector partners.
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