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Public Works - Levy - Quarter 2 Financial Update (2016)

  Year to Date Annual
Budget Actual Budget vs. Actual Variance Favourable/(Unfavourable) Budget Forecast Budget vs. Forecast Variance Favourable/(Unfavourable)
Expenses
Compensation $7,453,788 $6,266,156 $1,187,632 19.0% $14,847,880 $13,660,248 $1,187,632 8.0%
Administrative 1,117,446 684,737 432,710 63.2% 2,136,622 2,111,806 24,816 1.2%
Operational & Supply 6,798,665 6,701,012 97,653 1.5% 12,132,196 12,278,543 (146,347) (1.2%)
Occupancy & Infrastructure 308,558 300,742 7,816 2.6% 617,115 609,299 7,816 1.3%
Equipment, Vehicles, Technology 1,059,429 990,133 69,296 7.0% 2,028,259 1,958,963 69,296 3.4%
Partnership, Rebate, Exemption 154,250 2,862 151,388 5290.5% 487,500 490,362 (2,862) (0.6%)
Financial Expenditures - (315) 315 (100.0%) - (315) 315 0.0%
Total Expenses 16,892,136 14,945,326 1,946,811 13.0% 32,249,572 31,108,905 1,140,667 3.5%
Revenues
Federal & Provincial Grants (175,000) - (175,000) 0.0% (350,000) (350,000) - 0.0%
By-Law Charges & Sales (1,580,693) (581,174) (999,519) 172.0% (3,161,390) (2,048,813) (1,112,577) 35.2%
Other Revenue (722,739) (680,724) (42,015) 6.2% (1,445,479) (1,770,368) 324,889 (22.5%)
Total Revenues (2,478,432) (1,261,898) (1,216,535) 96.4% (4,956,869) (4,169,181) (787,688) 15.9%
Intercompany Charges
Intercompany Charges (1,037,955) (1,099,880) 61,925 (5.6%) (2,074,577) (2,136,502) 61,925 (3.0%)
Total Intercompany Charges (1,037,955) (1,099,880) 61,925 (5.6%) (2,074,577) (2,136,502) 61,925 (3.0%)
Net Expenditure (Revenue) Before Transfers & Indirect Allocations 13,375,749 12,583,548 792,201 6.3% 25,218,126 24,803,222 414,904 1.6%
Transfers
Transfers from Funds (569,073) (569,073) - 0.0% (719,073) (719,073) - 0.0%
Expense Allocations To Capital (100,000) (61,618) (38,382) 62.3% (200,000) (161,618) (38,382) 19.2%
Total Transfers (669,073) (630,691) (38,382) 6.1% (919,073) (880,691) (38,382) 4.2%
Indirect Allocations & Debt
Indirect Allocations & Debt 2,245,766 1,735,943 509,822 29.4% 4,354,752 4,149,583 205,169 4.7%
Capital Financing Allocation 7,654,277 7,603,071 51,206 0.7% 26,828,573 26,598,045 230,528 0.9%
Total Indirect Allocations & Debt 9,900,043 9,339,014 561,028 6.0% 31,183,325 30,747,628 435,697 1.4%
Net Expenditure (Revenue) After Transfers & Indirect Allocation $22,606,719 $21,291,872 $1,314,847 6.2% $55,482,378 $54,670,159 $812,219 1.5%

Variance Analysis

Compensation

The favourable year-to-date and forecasted variances of $1,187,632 are primarily due to: lower than anticipated usage of winter seasonal staff due to the mild winter conditions that were experienced in Q1; natural delays in filling vacant positions; not filling vacancies; and filling vacancies at rates less than budgeted.

Administrative

The favourable year-to-date variance of $432,710 is primarily a result of a delay in consulting work ($476,676) concentrated in Transportation Planning.

Operational & Supply

The favourable year-to-date variance of $97,653 is a result of lower than anticipated usage of winter sand, winter salt and organic de-icing material ($147,014) due to the mild winter conditions experienced in Q1. This variance will be offset at year-end by increased costs for Inter-Municipal Transit with implementation of two new bus routes ($167,622), resulting in an unfavourable forecasted variance of $146,347.

Partnership, Rebate, Exemption

The favourable year-to-date variance of $151,388 is a result of a delay in the Merrittville Highway Multi-Use Path Project. This variance is not expected at year-end, as current plans for the bike paths are now underway.

By-Law Charges & Sales Revenue

The favourable year-to-date variance of $151,388 is a result of a delay in the Merrittville Highway Multi-Use Path Project. This variance is not expected at year-end, as current plans for the bike paths are now underway.

Other Revenue

The favourable forecasted variance of $324,889 is primarily due to fleet disposal proceeds from the sale of snow plows being in excess of those budgeted ($266,558) and other unbudgeted expense reimbursements ($165,353) offset by lower proceeds from licenses and permits ($28,525) and lower road development charges ($50,000).

Community Impacts & Achievements

The Province of Ontario unveiled a plan to bring daily GO Train service to Niagara. There is now a firm timeline and Niagara Region will be working with Metrolinx and the Province on this important service for Niagara residents. Strengthening our connection to and from the Greater Toronto Hamilton Area enhances our ability to attract new people to Niagara, creating new opportunities for job creation and business expansion.

The Value for Money audit conducted on Snowplowing, Roads Maintenance, and Landscaping Services recommended reallocating $400,000 from the winter control operational budget to the reserve for the winter of 2016/2017. The reallocation of these funds will be addressed through the Management response at Audit Committee. The favourable year-to-date and forecasted variances in Compensation of $1,187,632 do not represent a sustainable savings level. This variance is attributed directly to the very mild winter conditions and a delay in filling several vacancies in the Transportation Operations division.

As part of the Region's Transportation Capital Program, a total of 65.2 lane kms of roadways were either resurfaced or reconstructed, 49.4 lane kms were resurfaced as part of the annual roads resurfacing program (9.4 lane kms of carry over work from 2015 and 41 lane kms under the 2016 roads resurfacing program) and 14.8 lane kms were reconstructed / added as part of other capital projects.

Four bridge projects have been incorporated in the Transportation Program:

  • Ontario Power Generation Bridges; Beaverdams Bridge which carries Rural Route 67 (Beaverdams Road) and Power Canal Bridge which carries Rural Route 50 (Merrittville Hwy) over Lake Gibson are now complete and open to traffic.
  • The replacement of Burgoyne Bridge is ongoing, with the foundation, girders, and bridge deck completed and the arch being fabricated and scheduled for installation in the fall / winter of 2016.
  • The replacement of Central Ave Bridge over the Canadian National Railway tracks in Fort Erie in ongoing with completion anticipated in the fall of 2016.
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