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Court Services - Quarter 2 Financial Update (2016)

  Year to Date Annual
Budget Actual Budget vs. Actual Variance Favourable/(Unfavourable) Budget Forecast Budget vs. Forecast Variance Favourable/(Unfavourable)
Expenses
Compensation $1,063,955 $1,017,538 $46,417 4.6% $2,123,515 $2,108,016 $15,499 0.7%
Administrative 1,167,192 1,272,948 (105,756) (8.3%) 2,334,383 2,409,520 (75,137) (3.2%)
Operational & Supply 670,019 794,328 (124,309) (15.6%) 1,340,038 1,492,402 (152,364) (11.4%)
Occupancy & Infrastructure 6,250 8,819 (2,569) (29.1%) 12,500 15,069 (2,569) (20.6%)
Equipment, Vehicles, Technology 900 1,224 (324) (26.5%) 1,800 2,188 (388) (21.6%)
Financial Expenditures 42,625 66,815 (24,190) (36.2%) 85,250 194,315 (109,065) (127.9%)
Total Expenses 2,950,941 3,161,673 (210,732) (6.7%) 5,897,486 6,221,511 (324,025) (5.5%)
Revenues
By-Law Charges & Sales - (3,691) 3,691 (100.0%) - - - 0.0%
Other Revenue (4,161,598) (4,292,817) 131,219 (3.1%) (8,323,195) (8,446,142) 122,947 (1.5%)
Total Revenues (4,161,598) (4,296,508) 134,911 (3.1%) (8,323,195) (8,446,142) 122,947 (1.5%)
Intercompany Charges
Intercompany Charges (1,397) 1,384 (2,781) (200.9%) (2,793) (12) (2,781) 99.6%
Total Intercompany Charges (1,397) 1,384 (2,781) (200.9%) (2,793) (12) (2,781) 99.6%
Net Expenditure (Revenue) Before Transfers & Indirect Allocations (1,212,053) (1,133,451) (78,602) 6.9% (2,428,502) (2,224,644) (203,858) 8.4%
Indirect Allocations & Debt
Indirect Allocations & Debt 406,679 399,326 7,353 1.8% 816,224 820,823 (4,600) (0.6%)
Capital Financing Allocation 167,223 167,223 - 0.0% 778,440 1,031,307 (252,867) (32.5%)
Total Indirect Allocations & Debt 573,902 566,549 7,353 1.3% 1,594,664 1,852,130 (257,467) (16.1%)
Net Expenditure (Revenue) After Transfers & Indirect Allocation $(638,151) $(566,902) $(71,249) 12.6% $(833,838) $(372,514) $(461,324) 55.3%

Variance Analysis

Compensation

The favourable year-to-date and forecasted variances of $46,417 and $15,499 are the result of managing vacancies through covering temporary positions at rates less than budgeted.

Administrative

The unfavourable year-to-date and forecasted variances of $105,756 and $75,137 are primarily due to increased victim fine surcharges.

Operational & Supply

The unfavourable year-to-date and forecasted variances of $124,309 and $152,364 are the result of a large municipal partner fine collected and remitted to the Province, as well as a greater than average amount of fines collected for other Provincial Offence courts.

Financial Expenditures

The unfavourable year-to-date and forecasted variances of $24,190 and $109,065 are a result of an increase in collections charges, particularly in the second half of the year.

Other Revenue

The favourable year-to-date and forecasted variances of $131,219 and $122,947 are due to the receipt of several unbudgeted large fine payments.

Community Impacts & Achievements

Achievements to date in 2016 include: improved case screening process for prosecutions; enhancements to the trial scheduling program; enhancements to the Court Administration Management System program; and work on the business continuity and emergency plans for courts.

Court Services has established performance measures in Administration, Collections and Prosecutions.

  • Administration met their ten day turnaround time for appeals 37.5 per cent of the time. Staffing challenges in 2016 have contributed to the low percentage of time the service metric was met on appeals.
  • Collections reviewed the suspension list within the required timeframe 100 per cent of the time and provided payout statements within one business day 100 per cent of the time.
  • Prosecution was able to provide disclosure within the established timelines 98 per cent of the time and reviewed charter applications within the established timelines 100 per cent of the time.
  • Voicemail messages were returned within one business day by Administration 95.6 per cent of the time; by Collections 100 per cent of the time and by Prosecutions 100 per cent of the time.

Court Services will continue to monitor these measures to ensure that targets are met and improved where they are not currently being met.

Enhanced data collection to support new performance metrics and the more effective use of available courtroom time has resulted in the ability to identify earlier trial dates which has improved access to justice.

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